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Privacy Notice



Who are we?
O&M IT Limited is a limited company that specialises in compiling and writing Operation & Maintenance Manuals for the construction industry. Our registered address is: Britchers, Maytham Road, Rolvenden Layne, Kent, TN17 4PX.

Purpose of this notice
This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).

For the purpose of the Data Protection Legislation and this notice, O&M IT Ltd are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

Legal Obligation:
We are registered under the Data Protection Act and comply with the Act in all our dealings with your personal data.

O&M IT Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our services, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating our Privacy Notice. You should check this page on a regular basis to ensure that you are happy with any changes that are implemented.

Using your personal information
You do not need to register your personal information in order to use this website, or contact us. We collect only such personal data as is provided voluntarily by you and is necessary in the circumstances. For example, you may provide information such as your name, title, work address and email address in order for us to contact you directly for certain services.

As well as using this information in order to assist your request or when you enter a contract with us, we may also use these details to:
  • Pass information about you to our agents, advisors and employees to carry out services for us
  • To make credit decisions
  • For audit and debt collection
  • For In-house statistical analysis
  • If we are under a legal duty to disclose or share your personal data in order to comply with or meet any legal obligation
O&M IT Ltd does not sell information to other companies and rarely uses your data for marketing purposes in-house, however should, we feel that we have a service that may be of interest to you, we may at times wish to email you about this service, if you have asked to be kept up to date. Should you prefer to not receive any information, please let us know by emailing: dawn.wilcox@oandmit.co.uk

Should this situation change, we will notify you directly and in line with lawful bases for processing as set out in Article 6 of the GDPR.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. However, please note that no data transmission over the Internet is completely secure. Therefore, we cannot guarantee or warrant the security of any information that you provide to us and you transmit such information to us at your own risk.

We use reasonable efforts to retain personal data collected from you only for so long as we need such data in accordance with the purpose for which it was collected or until we are requested to delete it (if earlier).

Cookies
Our website collects information through use of ‘cookies’. Most websites use cookies in order to make them work, or to work more efficiently, as well as to provide information to the owners of the website. They help us to understand how our customers and potential customers use our website so we can develop and improve the design, layout, content and function of the site. Cookies are small text files that are placed on your computer’s hard drive by websites that you visit. They save and retrieve pieces of information about your visit to the website – for example, how you entered the site, how you navigated through the site and what information and documentation was of interest to you. This means that when you go back to a website, it can give you tailored options based on the information it has stored about you on your last visit.

Links to third party websites
Our websites may contain links to other third party websites. If you follow a link to any of those third party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third party websites.

Contacting us
All comments, queries and requests relating to our use of your data are welcomed and should be addressed to dawn.wilcox@oandmit.co.uk or telephone: 01580 240431